Supercharging collaboration in the AI era

The learnings in this blog post are based on the webinar, “Supercharging collaboration in the AI era”. You can check out the session here.

Most teams aren’t underpowered. They’re just bogged down with workplace friction.

They’ve got the skills, the motivation, and the right intentions. But when work is scattered across too many tools, meetings pile up, and goals aren’t clearly aligned, it starts to feel like you’re running in power-saving mode — just trying to get through the day.

According to the latest 2025 State of Teams report, this isn’t just a feeling. It’s the norm:

• 89% of executives say their organizations need to move faster to stay competitive
• Only 7% feel confident their teams are aligned with company goals
• Teams waste 25% of the workweek just searching for information
• And a whopping 98% of leaders worry their teams aren’t using AI effectively

Luckily, teams don’t have to stay drained. The Atlassian Teamwork Collection can supercharge your team to full battery.

Let’s dive in to learn how.

The Atlassian System of Work

Atlassian’s solution to this modern teamwork problem is the System of Work—a philosophy that connects business and tech teams to maximize impact. It has four core principles:

1. Align work to goals: Ensure every team is focused on the right things.
2. Plan and track together: Seamless collaboration across the org.
3. Unleash collective knowledge: Break down silos and surface the right context at the right time.
4. Make AI part of the team: Move beyond isolated AI experiments—integrate AI into daily workflows.

Organizations that embrace these principles see faster results, more engaged teams, and a higher return on investment.

Implementing these principles begin with the Atlassian Teamwork Collection.

A curated collection of apps built for all teams

Teamwork Collection is Atlassian’s most comprehensive collaborative solution made for all teams, bringing together three powerhouse apps – supercharged by Rovo Agents – to bring the System of Work to life.

Jira: Plan and track work

Whether your team has 10 or 10,000 people, Jira is your go-to. It’s the only project management tool that connects every team across your organization to bring their ideas to life.

With Jira, teams can:

• Plan and prioritize collaboratively across teams
• Map work directly to company-wide goals
• Track progress in real-time and make smarter decisions faster

Confluence: Unleash knowledge

Confluence is your team’s digital collaborative workspace where knowledge turns into impact. Now infused with AI, Confluence supports the entire lifecycle of teams’ work, allowing for creation and collaboration to occur all in one place.

Confluence allows teams to:

• Take notes, plan projects, and refine ideas in a page or live doc
• Capture free-flowing thoughts and brainstorm on ideas
• Organize knowledge so everyone has the context they need

Pro tip: Using Confluence with Jira and Loom can transform a page into a full-blown project plan, while adding context with video communication. (More on this below!)

Loom: Move work forward with video

With Loom, sharing context and moving work forward has never been easier. In 2024 alone, each Atlassian employee saved an average of 3 meetings per month by using Loom to communicate asynchronously. It not only reduces meetings, but it preserves the essential human touch in team collaboration. You can open a Loom recorder directly within Confluence or Jira, instantly adding rich context to a page, comment, or task.

Loom helps teams:

• Reduce time in meetings
• Make it easy to share out information
• Move work forward

Pro tip: Let Loom do the heavy lifting when you allow Loom AI to join your meetings (More on this below!).

Rovo: Add AI to the team

Six months after launch at Team 24′ Europe, Rovo has become the AI teammate for over one million users each month, and it’s just getting started. Rovo includes AI-powered search, chat, studio, and agents – all driven by your organization’s knowledge and workflows.

What makes Rovo agents different? They’re not just one-size-fits-all assistants. With Rovo Studio, teams can build agents tailored to their specific use cases –from summarizing customer feedback to drafting marketing content.

By embedding Rovo teammate agents directly into your daily work, teams can:

• Automate routine tasks without losing control
• Surface relevant insights at the right moment
• Collaborate faster with AI that understands your context

Now that we know what Teamwork Collection is, let’s walk through three different ways your team can use Teamwork Collection to bring cross-functional work to life.

Using Teamwork Collection to supercharge collaboration – powered by AI

#1: How to plan and track work

Imagine your team is preparing for a major product launch. It’s a true team effort, with marketing, development, and design all working together. Instead of juggling disconnected tools and spreadsheets, they collaborate in a shared Jira plan, which is be organized by team so everyone can clearly see:

• Who is responsible for what
• How dependencies and timelines intersect
• And how their work maps directly to key business goals

In Teamwork Collection, goals aren’t isolated to a standalone “goals app” – they are embedded across the apps for better visibility and alignment.

What if one goal is slipping? A product manager can record a Loom video to quickly explain what’s gone wrong. Instead of calling a meeting, they simply drop the video directly into the Jira plan for the teams to watch.

Then comes the magic: your team uses a Rovo agent to speed up the process and asks it to analyze the Loom and recommend marketing activities to help get your goal back on track. Within seconds, the agent suggests new, targeted work items. With one click, they’re added directly to the Jira plan.

Zooming out:

This seamless moment was made possible by the power of the Teamwork Graph, Atlassian’s intelligent data layer that unifies data across teams, goals, work, and knowledge. Behind the scenes, it was able to connect your team’s work across all apps:

• Jira pulled together tasks and timelines across three different teams in a single view
• Goals were surfaced alongside project work, creating alignment without the need for digging
• A Loom video was embedded for asynchronous communication, replacing hours of status meetings
• A Rovo agent analyzed the Loom, generated work items, and pushed them directly into Jira
• The entire workflow took place on one screen, meaning no tab-switching, no delays, and no friction to productive teamwork

#2: How to have fewer, better meetings

Your team runs a lot of cross-functional meetings. Important updates, decisions, and context get shared constantly, but keeping everyone aligned was a challenge. But with Loom AI connected to your calendars, your can have fewer, better meetings.

When your team joins a call on Zoom, Microsoft Teams, or Google Meet, Loom automatically joins as well. It records the full meeting, identifies key discussion points, and then publishes everything to the team’s Confluence space. No manual notes, no follow-up emails. Just instant clarity.

The Loom recap includes:

• A timestamped list of action items
• The full meeting recording
• And all links shared during the meeting, all now integrated into the Teamwork Graph

Zooming out:

Here’s what happened in this quick but powerful example:

• A meeting was recorded by Loom AI, with no extra effort from the team
• Loom automatically created a Confluence page with key takeaways
• Rovo converted those insights into actionable Jira tasks
• Anyone who missed the meeting got a AI-summary, synthesized across tools

It’s one more example of how Teamwork Collection doesn’t just support work, it accelerates it – aligning teams in real time and turning conversations into action.

#3: How to collaborate with AI teammates

For our final scenario, imagine you are a marketing manager, who starts the morning with a surprise: your campaign budget has been cut in half.

Instead of panicking, you do what great leaders do – you pivot. But this time, you don’t do it alone. You begin by opening the Atlassian Home app and launch a new campaign planning session. With just a few clicks, you activate Rovo’s brainstorm facilitator agent, a specialized AI assistant designed to ideate, not just execute.

The agent scans your company’s Teamwork Graph, pulling insights from across Atlassian apps and third-party tools — everything from:

• Past campaign plans stored in Confluence
• Budgets saved in Google Sheets
• Insights from meeting recordings in Loom
• And other relevant context across the organization

The result? A fresh whiteboard filled with cost-effective marketing ideas tailored to the new constraints.

With the Rovo agent’s initial recommendations in place, the rest of your team jumps in.

In real-time, teammates join the whiteboard session to review, comment, and vote on the brainstormed ideas. The result is a clear direction: an email nurture campaign that delivers high value without breaking the bank.

But the collaboration doesn’t stop there. Rovo then recommends visualizing the new campaign plan, and instantly, a second AI agent, the Diagram Creator, takes over. It builds the flow of the campaign with audience recommendations for each email. As the marketing manager, you make tweaks, refining it based on your human expertise.

With the plan finalized, you are now ready to present it to stakeholders. But instead of booking a meeting, you simply hit record, right from the Confluence whiteboard. In just a few minutes, you create a quick Loom video walking through the strategy, embed it into the whiteboard, and share it out.

Zooming out:

In a single Confluence whiteboard, your team has a new marketing campaign strategy through the help of Rovo.

Your team was able to:

• Use Rovo to kickstart strategic ideation
• Collaborate in real time to shape direction on Confluence whiteboard
• Leverage Rovo agents to visualize the campaign
• Share the final strategy with a Loom

Real teams, real results

These examples show that with the Teamwork Collection, human-AI collaboration can turn into real business impact.

We see some of our most successful customers doing exactly this:

• Air France KLM connected its teams on Atlassian and gained back up to 2,500 hours each day.
• Rivian has achieved 36% annual cost savings by consolidating their collaboration solutions with Atlassian.
• And the California Department of Health Services has started delivering projects up to three times faster with their teams collaborating all on Atlassian.

Ready to supercharge your team?

Today’s modern teams are navigating constant change, increasing complexity, and rising expectations – often with fragmented tools and limited clarity. It’s no wonder so many feel like they’re running on low battery.

The Atlassian Teamwork Collection is built to change that. By connecting your people, goals, and tools in one AI-powered system, it gives teams the energy, focus, and alignment they need to move faster – and work better – together.

Learn more and get started with Teamwork Collection.